Take a look at any organization around you, and you will notice one thing about them- they are all calling for hard work. They want to produce more in less time, and they don’t want their employees to waste any of the time allotted to the work. A sad state of affairs is that employees are expected to finish a lot of work, and the employees slog themselves out against their commitment to the company.
My question to these organizations is- whether the number does get them success? Does driving employees to be inefficient and complete tasks before they actually can bring them any awards home?
The mantra that companies should adopt is- work smart, not hard. A lot of us tend to believe the more hours we work, the more we can get accomplished. Well, the smarter you work, the more you can get done.
Why to make a single person work on the entire task; more so, why give a single big task and ask it to be done in one go. There are easier ways to get things done, and you would actually make it more enjoyable and eventful for the people working for you.
The point remains, you ought to be smart with your working methods, and make sure your employees adopt the same too. Here, I will take you through the various reasons why working smart will actually make your company efficient, against working hard and doing more in less time.
5 Tips On Working Smarter
- When you ask someone to complete the task in the minimum hours provided, you will realize that not only are they unable to complete the task, they end up getting tired. Frustrations and unhappiness is a result of overwork. This, in turn, begins to affect their relationships with other people. Hard work is rewarded with stress, which makes them unproductive, and causes a work-life imbalance. If they did work smart, they would be able to manage the things with ease, and the task would not only be completed within the stipulated time, but they would also get time to organize their life and enjoy it outside the workplace.
- Imagine doing push-ups for the entire day? How hard-hitting that can be for your body? In fact, if you continue with the push-ups, your body might get drained, and you may need to fuel your body more often. Now, imagine not fueling your body, and working out at the same time. that’s how your body feels when you try and get a task done in one go. You cannot pull an all-nighter all the time just so that you can get the task done. If you work smart, you not only get the things done on time but also manage to get that good night sleep. You should segregate the tasks into smaller chunks, complete them, and then move on to the other task. This way you will consume lesser energy and get things done faster.
- Efficiency is the key to improving things at the workplace and ensuring your client and the end customers are happy. However, to be efficient, you need to work smart and not hard. Instead of multitasking and completing the tasks haphazardly, you can work on one task at a time, using the focused approach. You should combine tasks when it is possible, thus gearing up the speed of completing these tasks.
- Setting shorter goals and making it feasible to complete can motivate you and help you grow big. It is all about being able to accomplish the goals that you have set, and achieving the higher vision that you have in mind with time. however, it will be difficult if you aim to complete all the work in a single go. That’s why you need to work smart. It helps set the small and big goals, allowing you positivity, which also helps you bond with your coworkers.
- Quality is important at the end of the day, which is why you need to work smart instead of working hard. The more work you do, the lesser attention you intend to pay and finally the quality of work suffers. With smart work, you can do more work in less time, without affecting the quality of the end product.
You now know why working smarter is a good choice. However, the question is how can you begin to work smart at your organization. Here are a few tips to go by.
Adopting the Work-Smart Philosophy
- Workaround your to-do lists in a lean and mean fashion. You begin by jotting down the critical tasks. Say there are one or two or at the most three critical tasks that you ought to complete through the day, then write them down. Once done, you can write down the less critical tasks in the to-do list, which you need to do after the important ones are over. Focus on one task at a time, and then employ your focus onto other things, which are not critical and can be done with ease. The idea is to get done with the most important things at first before you move on to the other things. This way your task list does not seem overwhelming.
- Instead of looking at the time you took to complete a task, check into what all you accomplished through the day. It is not important how long and far you went to get the task done but, how much of it you get done through the day. If you are working on a creative piece, you need to break it down into parts which include brainstorming, storyboarding, actual writing or designing and finally the proofreading part. You might want to bite this big task into small pieces so that you know you have got done a major part of the job done, and you feel good with your accomplishment.
- When you are working with other teams or people, you might increase your chances of rework. The reason being you assumed what they wanted or, did not feel the need to discuss the same. However, if you did discuss it right at the start, you would be able to get a clearer picture of what they are looking for, and things would be easier for you. That’s why you should ideally communicate with the teams or the people within the team before you start the work. The process would be smooth as a result.
- Routine is an important element of smart-work life. You should have a plan ready for the day so that you don’t need to think of the next task. You already know what your next task is going to be, and how you aim to achieve it. Once that is done, you can move through the day completing every bit of the task with ease.
- Multitasking should not be an option. You should always focus your energies on a single task. Once that task has ended, you can move to the other task. This way you will not compromise on the quality of the end product.
If organizations started adopting the smart work philosophy, they are sure to get more done in nick of time. You will be able to award your employees with a good work week, and hours as well. You don’t need to make your employees stay at the workplace for longer hours, and this will help you retain your employees.
There are several project management tools that you can incorporate in your organization if you want to employ smart work. You can now schedule an appointment with me via phone or email, and we can take the conversation forward, and I can help you adopt a lean smart-work philosophy.