Workplace can be a maze at times. Oftentimes you are not sure whether what you are doing is politically correct or not, and many times you make mistakes. One of the areas where the top management scores the least marks is addressing problems. Why am I being blunt at this point, is because I have been there and done that. There is a set mindset that we have when it comes to addressing problems, which tends to reduce the productivity among other things. It also lowers the morale of the employees who are working around to finish the tasks.
We often don’t think about the root cause of the problem or, rather we think of the problem but don’t broaden our horizons to consider a solution for the problem. Here, we will talk about the 7 ways in which you can effective approach a problem and bring a solution to the desk, in order to boost the morale and work efficiently.
Know the issue:
This is the first thing you ought to do if you want to know how to solve a problem. Know the problem in depth, understand every aspect of the problem, and figure out where the problem majorly affected the company.
Consult the different people associated with the problem; if there are people outside the company that need to be consulted make sure you do so. Know what they have to say about the problem, and how it would affect your company. Finally, separate the issues from the interest, and understand how each issue would affect each cause at workplace. This would help you know the problem exactly.
Know how everyone is involved:
The issue at hand would affect the different people in different ways, taking into account their interests. Make sure you know what interests each person at your workplace holds with respect to the issue. What we often do is look at the issue but, forget to look at our interest. This is where you need to listen to the different people, and understand what they have to say about the problem. Learn their interests and how the problem will affect what is most important to.
List out all the solutions:
By now you would have come up with a set of solutions, either on your own or as a team effort. Whichever it is, your list of solutions should be comprehensive. Make sure you have not missed out any solution that would possibly affect your cause.
You can easily brainstorm with all the people involved, and make sure you have come up with all the best possible solutions.
Evaluation of the solutions:
It is not important that you come up with solutions but also important to evaluate them and see which one meets the framework perfectly. Write down the pros and cons for each of the solution that you have derived for the problem in hand. There would be certain solutions that would hold more cons than pros, you might have to remove this solution from the list immediately. If you have too many options pointing the same way, and you believe they all can be helpful, try merging the solutions.
Select the final option:
Post the discussion and the several evaluation factors, you will need to select the final option, and ensure that it is applicable. You will need to work your way through identifying the roadmap to initate the solution, and make sure that it works for the problem.
Document the solution:
Once the solution is finalized, make sure you prepare an agreement that has everyone’s consensus. You will need to write it down and if need be, get everyone to sign it, so that you don’t have to worry about remembering the details and the implications of the solution.
Monitor the solution:
Once you have applied the solution, you ought to monitor it and evaluate the success rate. If you feel that the solution has not worked at any point, you might want to reconsider your solution or work on another one.
Coming up with a solution is not a single person’s job, and cannot be done singlehandedly. You will need to know the root cause of the issue, and how you can work your way through the issue, before you hand out a solution.
I understand the several workplace woes, and have been constantly working on initiating new methods to identify problems and work on successful solutions. You can connect with me via email if you want to take this discussion further.